Frequently Asked Questions

What is the difference between ‘International Students’ and ‘Local Students’ at Avanti?

You are an ‘International Student’, if you are a foreign national living outside Ireland and would like to study English at our school.
You are a ‘Local Student’, whether you are an Irish or foreign national, if you live in Ireland and would like to study English and/or other languages at our school.

The international and local courses we offer are completely separate from each other, so if you are not sure which course suits you best, you are always welcome to contact us.

How can I book a course?

If you are an ‘International Student’, you can book a course by Bank Transfer (you need to send us a copy of the receipt) or by Credit Card over the phone. The payment must reach us no later than 14 days prior to the beginning of your course.
If you are a ‘Local Student’, you can book a course in person at our school, by Laser or Credit Card over the phone, Cheque, Bank Draft or Bank Transfer.

Are all the teachers native speakers?

Yes, every one of the teachers at Avanti is a native speaker of the language he or she teaches. All teachers are university graduates and have teaching qualifications and experience.

When can I join a class?

For international classes, you can join every Monday, except some courses such as ‘Over 50’s Course’ which runs in certain terms and ‘Junior Course’ which is for summer only. You can join a local course any time.

Who should I speak to if I wish to change level?

You can talk to our teachers or any member of the Avanti staff.

Who do I speak to about extending my course?

You can talk to your Director of Studies.

What happens if I miss a class?

Any classes you miss will be your own responsibility. We are unable to give you a catch-up classes or extend your course end date, unless there are some inevitable reasons.

Where can I find information about the social programme?

The student notice board beside the canteen has all the information about the activities organised each week. For further information on any activity, please speak to one of our staff.

Do I require medical insurance?

All students should obtain medical insurance in their own country prior to departure. Travel insurance is also recommended.

Avanti Language Institute can arrange medical insurance on a student’s behalf. It costs €150 for up to 1 year and covers you for medical expenses incurred while you are staying in Ireland up to a maximum of €2,500,000. It also covers personal liability and repatriation abroad if needed. More details can be issued on request.

Do I get a certificate?

An Avanti Language Institute certificate is presented to all ‘International Students’ on completion of their course. Certificates for ‘Local Students’ can be issued upon request.

What is your admission and end-of course exam policy?

All students are welcome at Avanti language Institute, Naas, Co. Kildare Ireland. Regardless of their gender, nationality, race, religion, political beliefs,  sexual orientation, all students are welcome at Avanti Language Institute and all, bar none, are treated fairly, positively and equally without fear or favour.

All students have to complete an application form which includes all required information including full personal information, the course requested by the student, accommodation specifics and so on. Also there are spaces on our application form for students with allergies or who may be on prescribed medication to fill in.

Avanti Language Institute reserves the right to refuse admission to students: whose demands go beyond the scope and remit of our Institute; if documents presented by a given student are deemed to be not genuine by the the management of Avanti language Institute;

Every effort will be made by Avanti Language Institute to meet the needs of every student who applies to do a course at our school, though it may be necessary to turn down an application from a student on the grounds of disability or for medical reasons.

All students are required to pay a non-refundable deposit of €200 to reserve their place on their course. For students from non EEA countries whose visa is rejected, we undertake to give the student a full refund less the said €200 handling fee.

All non EEA students doing a 25-week minimum course are required to do a recognised end-of-course English Language Exam such as TIE, FCE, CAE, CPE or IELTS.  Avanti Language Institute will at all stages provide information, support and strong encouragement to such students and remind them it is their responsibility as part of their visa requirements to complete an end-f-course exam.

What students do if they wish to complain?

Avanti language Institute always tries to provide a high quality service and a friendly, safe and supportive environment for all students, teachers and staff. Even in such a student-friendly atmosphere, it is possible for problems to arise.
The reception area at Avanti is open from 8.30am to 9pm, Monday to Friday and we have an open door policy for all students.

If a student wishes to make a complaint about their accommodation, their teacher, a fellow student, social activities or any other matter that links the student with the school, they should speak directly with our Directors. They can be contacted at any time at  info@avantilanguage.com and the emergency telephone number is 086 223 7531. In the event of a complaint, Avanti staff will do their very best too deal with the situation immediately, but certainly within 24 hours of receiving the complaint.
In the unlikely event that the matter is not resolved between the parties involved, the complainant may present their case to the Irish Council for International students.

Visa

Do I need a visa?
Some students may need to get a student visa to come and study in Ireland. All non EU/EEA and non Swiss citizens have to register on arrival with GNIB (Garda National Immigration Bureau).
Who needs a visa?
Please click here to see if you require a visa.

Examples (long-term students):
If you are a citizen of China or Saudi Arabia you will need to apply for a student visa prior to arrival in Ireland. If you are a citizen of Japan or Mexico, you can apply for a student visa after your arrival in Ireland.

Regardless, you will need to register in person with the Garda National Immigration Bureau (GNIB) once you arrive in Ireland.
EU/EEA and Swiss citizens do not need to register with the GNIB.

How to apply for a visa
Information on how to apply for your student visa can be found here (please ensure you read the ‘Student visa guidelines’ document on that same page before applying for your visa).
Other information on visa
All students are advised to carry the Acceptance Letter from Avanti Language Institute in their hand luggage. Immigration authorities may ask to see it upon arrival in Ireland.
Students who are nationals of visa-required countries should also note that Ireland is not a member of the Schengen Agreement. Therefore students who have obtained a visa for a Schengen country will need to apply for a separate visa for Ireland.
Contact
Your first point for visa information should be the Embassy with jurisdiction of your country or inis.gov.ie. However, should you encounter any problems with your visa application, please let our staff know as quickly as possible and they will advise you.

Our policy regarding Punctuality, Attendance, Sick Leave and Holidays for the students

Time Keeping
At Avanti Language Institute students are expected to be punctual and to attend every class; an 85% attendance rate is regarded as a minimum requirement. Where a student is unable to attend a lesson for some reason, they should inform a member of staff as soon as possible.

When attendance letters are required by students at the end of a course, those letters will accurately show the students’ punctuality and attendance record.

Students who arrive late for class or leave early will not have their attendance recorded for that day, unless an acceptable reason is given.

Students who are more than 15 minutes late for a lesson may be refused admission to the class by the teacher; signs to this effect are displayed prominently on student notice boards at the Institute.

Disciplinary Measures for Breaches of the Institute’s Attendance Policy
Reminders and warnings will be given to students who are continually absent from class. When absences from class reach a level of frequency which is unacceptable, a student’s name will be removed from the attendance list and they will not be permitted to continue the course. A failing grade will be recorded for the said student.

When a student returns after any absence, the class teacher and/or a member of staff will remind the student of the Institute’s attendance policy and the potentially serious consequences for those with poor attendance.

In the event of a student being absent for 5 consecutive days, a Director of the Institute will issue a verbal warning to the student, reminding him or her that after a further 5-day absence they will be deemed by the Institute to have left the course. These details are recorded in the student’s file.

When a student is absent after receiving the first verbal warning and absences exceed 10 days, the Institute will issue a final written warning, signed by the Managing Director, indicating to the student that further absences will result in: the immediate recording of a failing grade; the removal of the student’s name from the class/course attendance list; possible expulsion from the Institute.

A student who is absent after receiving final warning will be given an opportunity to explain the absences and present relevant documentation. Unless, in the opinion of the Institute’s Director/s, there are extenuating circumstances, the student will have his or her failing grade for the course confirmed and will be expelled from the Institute.

Sick Leave
If  a student is absent due to illness, they should inform a designated member of the Avanti language Institute staff  on the first day of illness and each day subsequently. If the sickness or illness continues for a period of more than 3 weekdays, the student is required to submit a doctor’s note or certificate on the first day of return to Avanti language Institute. If there is no communication from the student to the Institute, the Disciplinary Measures for Breaches of the Institute’s Attendance Policy (see above) will take effect and be adhered to.

Relating to the above ‘Disciplinary measures for Breaches of the Institute’s Attendance Policy’ and in reference to requirements as activated in the case of uncertified sick leave beyond the statutory entitlement,  a student will be warned initially orally, secondly in writing  and subsequently may be expelled from the Institute.

Holidays
The procedure for requesting any unscheduled break is documented and publicly available, including on the main school noticeboard. In general, no unscheduled breaks are permitted except in documented cases of illness or the death of a close family member. Circumstances where these requests may be considered are  detailed, listed and made available to students.

In the event that a student wishes to make a request for any unscheduled break from study, they will be required, at the first stage,  to fill out the Institute’s Notice of Absence form and present it in person to a member of staff who will note and record the request. The criteria for refusing or accepting a request, is documented and this includes the decision making process. At all times and in every case, the holidays and breaks of the Institute’s students comply with the the Department of Justice and Equality’s directions and requirements.

Avanti Language Institute policy on Safeguarding for students under 18

A1. Introduction
Avanti Language Institute, Naas, Co. Kildare, Ireland offers courses and programmes to young learners aged between 6 and 17 from all over the world. These courses and programmes are designed to be both educational and fun and to offer students a secure environment during their stay in Ireland.

At Avanti Language Institute, we understand that we have a fundamental duty of care for all our students and recognise an additional duty of care particularly for our students who are under the age of 18.

A2. Provision overview
Relevant to Safeguarding of persons under the age of 18, Avanti Language Institute operates the following courses and programmes:

— Year round EFL courses to 16 and 17 year olds enrolled on adult courses at Avanti Language Institute
— Year round closed junior groups junior individuals on our Junior Programmes at our school at 1A South Main Street

As a result of accepting students under the age of 18, Avanti Language Institute must:

— Have child protection policies in place
— Operate safe recruitment procedures and carry out appropriate checks on staff and volunteers
— Have procedures dealing with allegations of abuse against staff and volunteers
— Designate senior members of staff to take lead responsibility on child protection issues
— Ensure that all staff that work with children receive training in child protection issues and that such training is updated at no less than three yearly intervals
— Carry out annual reviews of our policies and procedures

A3. Entitlement for students aged under 18
Avanti Language Institute has a legal duty of care to all of our students, especially those who are under 18 years of age. In Ireland the law states that people who work with children have to keep them safe. This safeguarding legislation is set out in legislation prepared by the Department of Children and Youth Affairs in Ireland. The relevant legislation includes The Child Care (Amendment) Act 2015; The Children First Act 2015 and The Children (Amendment) Act 2015.
As such, all of our students aged under 18 have an entitlement to be protected, and our safeguarding policy and procedures apply to all of our students aged under 18, irrespective of race or gender.

Avanti Language Institute is guided in its safeguarding procedures by:

— Best practice and our commitment to excellence in the care of students aged under 18
— Legal responsibilities under laws in the Republic of Ireland in the care of students under 18
— information and advice from the national Child Protection Agency TUSLA

Avanti Language Institute has overall responsibility for the introduction of, review and monitoring of safeguarding policies and procedures. In addition, every member of Avanti Language Institute’s staff is responsible for ensuring that the process of ensuring the safety and well-being of students is an ongoing process. Safeguarding should be considered regularly in relation to issues such as: student welfare, health, hygiene and safety.

A4. Terminology
Child Protection: means protecting children from harm and abuse.

Safeguarding: means caring for children appropriately and ensuring they are protected from things and actions that are not in their best interest.

Abuse: all forms of physical or emotional ill treatment resulting in potential or actual harm to a child’s health or well-being.

Adults: all adults working with persons under 18.

Safer Recruitment: recruitment procedures and practices the purpose of which is to prevent the appointment of people who may pose a risk to children; this is an essential part of safeguarding. The robust screening of applicants is proven to act as a deterrent for offenders seeking employment with access to children in order to harm them.

Suitability Checks: checks made to identify any known reasons a person would be considered unsuitable to work with students aged under 18.

Students aged under 18: this policy refers to ‘students aged under 18’ or ‘under 18s’ rather than ‘juniors’ or ‘children’ to make it clear that these requirements apply to all students who have not yet reached their 18th birthday, irrespective of the age of majority in their home country.

Designated Safeguarding Person: On site staff member responsible for daily concerns regarding safeguarding and child welfare.

Designated Safeguarding Lead: Staff member with overall responsibility in the school for safeguarding and child protection.

A5. Statement of commitment
At Avanti Language Institute, we understand and recognize that

— the welfare of the child is of paramount importance
— all children and young people under 18, irrespective of age, gender, racial heritage, religious belief or sexual orientation, have the right to equal protection from all types of harm or abuse.
— Working in partnership with persons aged under 18, their parents, homestay providers, agencies, group leaders and teachers is essential in promoting the welfare of young people

A6. Adults’ responsibilities
All adults are expected to read and follow the policy and procedures as set out in this document. The said policy applies to all members of staff at Avanti Language Institute including those members of staff who are directly employed and also anyone working on behalf of Avanti Language Institute, such as host families, transport and accommodation providers, volunteers, interns and so on.
A7. Policy review
We ensure that this policy is communicated and understood. The key relevant points of the policy are explained to all students upon arrival. Key staff members and details of important safeguarding contacts are also displayed throughout the centres. Our policy and procedures are reviewed annually by the Designated Safeguarding Lead (DSL) and reported to and signed off by a Director of the Institute.
A8. Roles and responsibilities
Responsibilities for the implementation of this policy are as follows:

Persons under 18: Responsible for understanding the policy, looking out for each other and raising any concerns with adults if necessary.
Adults: Responsible for understanding the policy and engaging with its requirements.
Designated persons: A Designated Safeguarding Lead’s role it is to oversee the standards and practices of the Safeguarding Policy, and to provide support for the DSPs. At Avanti Language Institute, there is only one year-round centre at 1A South Main Street, Naas, Co. Kildare is one Designated Safeguarding Person (DSPs) responsible for the implementation of the policies and procedures. They are responsible for the implementation of all procedures as laid out in this document. Their contact details are made known to all staff and students and are also available on the website.

A9. Policy availability
Avanti Language Institute’s safeguarding policy is available on our website, with a hard copy also available within each centre’s office.

B. Code of Conduct – this code of conduct must be followed by all Avanti Language Institute’s staff, clients, contractors and so on.

B1. Overview
Avanti Language Institute recognises the importance of creating a safe school culture where trust is built between staff and persons under 18 and both are protected from any harmful behaviour. We proactively work to provide a genuine environment of care fostered by robust procedures and recruitment and training activities.
B2. Do’s and Don’ts of working with persons under the age of 18
Do

— Remember the safety and well-being of persons under 18 is of paramount importance
— Behave professionally at all times
— Treat everyone with respect
— Listen to children
— Be aware of policies and procedures
— Report any suspicious activity that relates to any potential or actual harm to a person under 18

Do Not

— Make inappropriate physical contact
— Use offensive language or language that may be deemed otherwise inappropriate
— Be alone with a person under 18, unless it is unavoidable
— Threaten, raise your voice, be aggressive or intimidating
— Undermine, insult, ignore or make fun of a person under 18
— Allow or let persons under 18 expose themselves to danger
— Take photographs or videos of persons under 18, without the prior knowledge and consent of the senior management of Avanti Language Institute

B3. Incidents that must be reported or recorded
If any of the following occur you should report this immediately to an appropriate member of the Avanti Language Institute staff and have the incident recorded in the school’s Accidents & Incidents book.

— If you accidentally hurt or harm a person under 18 or witness another person hurting or harming a person under 18
— if they seem distressed in any manner
— If a person under 18 misunderstands or misinterprets something  you have done

If a person under 18 has an accident which does not require hospital treatment:

— Management should be notified and monitor the individual.
— The under 18’s parent(s)  should be notified of the incident at an appropriate time.
— A member of Avanti Language Institute staff should be informed immediately. The accident or incident should then be recorded in the

Institute’s Accident & Incidents book which is kept in the Institute’s reception.

B4. Responding to allegations or suspicions
It is not the responsibility of anyone working in Avanti Language Institute in a paid or unpaid capacity to decide or make a judgement whether or not abuse of a person aged under 18 has taken place. Nevertheless, there is a responsibility to act on any concerns through contact with the appropriate authorities.
Avanti Language Institute assures all staff  that it will fully support and protect anyone who reports in good faith, their concern that a colleague is, or may be, harming or abusing a person under 18.

If you do notice anything suspicious, you should report this to the Designated Student Lead (DSL) or a Designated Student Person (DSP) at the Institute.

B5. Do’s and Don’t’s of responding to allegations and suspicions of abuse concerning persons under 18
Do

— stay calm
— listen carefully to the Person aged under 18 and focus on what they are telling you
— Allow the person the time to express themselves and say what they want to say; use the TED technique – Tell me, Explain to me, Describe to me

Do Not

— Panic
— Ask leading questions
— Interrupt, Assume or Paraphrase
— Promise to keep secrets or assure the person under 18 that everything will be OK, as you are in no position to guarantee this.

B6. Internal enquiries and suspension
Should a complaint be made against someone employed directly or indirectly by Avanti Language Institute, the senior management of the Institute will immediately remove the adult from contact with students pending further Garda and TUSLA inquiries. In accordance with the findings of those inquiries the senior management of Avanti Language Institute will assess all individual cases to decide whether a member of staff or volunteer can be reinstated and how this can be sensitively handled. The welfare of the person aged under 18 should remain of paramount importance.
B7. Interaction
— All employees of Avanti Language Institute, be they direct or indirect employees, should maintain professional physical and relationship boundaries, and act in a way appropriate to your Duty of Care.

— Do not make suggestive or inappropriate remarks to or about any adult or Person under the age of 18. Inappropriate remarks include innuendo, swearing and discussing their or your own intimate relationships.

— Other than in exceptional circumstances, do not communicate directly with persons under the age of 18 via email or text messages and only then with the prior consent of the child’s parent (s) or guardian.

— Do not engage in behaviour that may be construed as ‘grooming’ a person under the age of 18 –  for example giving money, presents or favours or talking or behaving in an inappropriate or unprofessional manner.

— As far as possible, avoid putting yourself in a situation where you are on your own with a person under 18.

— Conduct all interactions in a calm manner, and avoid shouting at persons under the age of 18, wherever this is possible unless there is a Health and Safety risk.

— Ensure any physical contact is within clear boundaries to avoid any allegations of inappropriate touching.

— If you are required to be in a one-to-one setting with a person under 18, consider how this can be managed effectively i.e. Leaving a door open, using a room that has a window in the door, positioning yourself within sight of the door and considering if the one-to-one setting is really necessary.

— Do not socialise with students under 18 outside of school-organised events.

B8. Alcohol, drugs and smoking
— Do not consume, or allow persons under the age of 18 to consume any alcohol, drugs, cigarettes or intoxicating substances on the school premises or during any activity organized by Avanti Language Institute.

— Do not provide alcohol, drugs, cigarettes or intoxicating substances to Persons under the age of 18.

— Do not work under the influence of any intoxicants or drugs including alcohol.

B9. IT and social networks
— Do not share your personal social media details with any under persons under the age of 18.

— Do not take any images or videos of persons under the age of 18 on your personal recording equipment.

B10. IT and social networks
— Do not share your personal social media details with any under persons under the age of 18.

— Do not take any images or videos of persons under the age of 18 on your personal recording equipment.

B11. Accommodation
— Understand and abide by Avanti Language Institute’s accommodation rules and guidelines.

— Do not enter private areas without first gaining the student’s permission, or in the case of needing to search property, without informing them first and doing so in their presence.

B12. Transport
— Understand and follow the specific guidelines of your centre.

— All transport providers, whether staff or contractors, to have appropriate suitability checks.

C1. Child protection – Overview
We meet our child protection responsibilities by:

— Creating policies and procedures to comply with all regulatory requirements and guidelines
— Reviewing these policies and procedures annually
— Training all staff to an appropriate level of awareness and procedural competence with periodic review
— Making all policies and procedures available to all stakeholders

C2. Designated safeguarding person(s) and lead(s)
Avanti Language Institute currently has two Designated Safeguarding Person (DSP) who works with one Avanti language Institute Designated Lead (DSL) to ensure a safe environment for our staff and students. Nominated DSPs and DSLs for Avanti Language Institute can be contacted by email or telephone.

All DSPs and DSLs are committed to undertaking during 2016, or have undertaken safeguarding training:

Shiori McCann
shiori@avantilanguage.com
m: 086 228 7513

Elaine Hanlon
elaine@avantilanguage.com
m: 086 228 7513

Shane McCann
shane@avantilanguage.com
m: 086 223 7531

The 24-hour emergency number is 086 223 7531

All allegations and concerns are reported by the DSP/DSL to the local child safeguarding authority. In all cases, these bodies will advise on next steps and procedures.

TUSLA (Child and Family Agency),
Naas, Co. Kildare
Tel: 045 882400

C3. Keeping records
— All serious concerns communicated to the DSP or DSL will be responded to on the same day

— All information regarding allegations of abuse or safeguarding concerns is recorded in writing by the DSP or DSL. A reference is made and dated in the student’s record on the database.

— Access to the safeguarding file only available to the DSP and the DSL, and any official outside agency as appropriate.

— Details of allegations that are found to have been malicious should be removed from personnel records. However, for all other allegations, it is important that a clear and comprehensive summary of the allegation, details of how the allegation was followed up and resolved, and a note of any action taken and decisions reached, is kept on a person’s confidential personnel file, and a copy provided to the person concerned. The purpose of the record is to enable accurate information to be given in response to any future request for a reference, where appropriate.
It will provide clarification in cases where future disclosures reveal information from the police about an allegation that did not result in a criminal conviction and it will help to prevent unnecessary re-investigation if, as sometimes happens, an allegation resurfaces after a period of time. The record should be retained at least until the person has reached normal retirement age or for a period of 10 years from the date of the allegation if that is longer.

The DSP/DSL will take advice from the police and local authority social care services to agree the following:

— Who needs to know and, importantly, exactly what information can be shared
— How to manage speculation, leaks and gossip
— What if any information can be reasonably given to the wider community to reduce speculation
— How to manage press interest if and when it should arise.

C4. If a staff member is accused
If a staff member is accused, the DSP or DSL will then work with the appropriate Social Work Department for advice on appropriate actions to take to ensure the safety of the child.
C5. If a student under the age of 18 or an adult student is accused
If a student under the age of 18 or an adult student is accused the DSP/DSL will work with the appropriate Social Work Department for advice on appropriate actions to take to ensure the safety of the child.
D. Responsibility and training
The Designated Safeguarding Lead has overall responsibility for ensuring all adults have appropriate training and that this is updated annually. Additional sessions will be organised where deemed appropriate by the Designated Safeguarding Person in consultation with the DSL.

— All adults employed by Avanti Language Institute must attend a Safeguarding training session organised or recommended by MEI (Marketing English in Ireland) and be fully aware of the Avanti Language Institute Safeguarding Policy.
— Staff with access to persons aged under the age of 18 must also be in possession of a recent Garda Vetting check or the Garda Vetting procedure must be in action and the result pending.
— DSP(s) and DSL – at least two members of staff at Avanti Language Institute are expected to complete Safeguarding training co-ordinated by MEI.

E1. Recruitment – Overview
Every adult who is recruited by the school (including Homestay Hosts, Group Leaders and outside agencies) undergoes a process of suitability checking for work persons under the age of 18, as appropriate to their role and status both through documentation check and the interview and selection process.
E2. Recruitment materials
All Job Descriptions and publicity for vacancies contain a statement that members of staff need to actively engage in looking after U18s safely, that they must follow the safeguarding policy and procedures, and provide appropriate suitability documents.
E3. Recruitment stages
Recruitment stages for all roles with substantial access to persons under the age of 18 will include questions checking the applicant’s awareness of safeguarding. Garda Vetting is necessary for all people recruited by Avanti Language Institute.
E4. Applicants
Applicants are informed that:
— References will be followed up
— All gaps in CVs must be explained satisfactorily
— Proof of identity and (where applicable) qualifications will be required. Reference requests will ask specifically whether there is any reason that they should not be engaged in situations where they have responsibility for, or substantial access to persons under the age of 18.

Appropriate suitability checks are required before any appointment can be confirmed.

E5. Garda vetting check
In the event that a Garda Vetting check has not been completed by a new employee’s date of commencement in a new job or position, the start date of employment can take place only with restrictions. The decision will be made by the Line Manager, with the agreement of the DSP or DSL and a rationale must be completed and signed by both parties. This judgment will be based on an assessment of the risk compared to the consequences of the decision. If the employee does start work, they must have signed a self-declaration and their interaction with persons under the age of 18 must must be supervised at all times.

A Self-Declaration must be signed by all staff prior to working with persons under the age of 18 while the Garda Vetting check is being processed.

E6. Applicants with a criminal record
In the event that a disclosure shows that a potential employee or member of staff has a criminal record, the situation will be judged by the DSP who, in consultation with the DSL will take into account the seriousness and nature of the offence, the nature of appointment, the age of the offence and the frequency of the offence. The disclosure will be discussed with the prospective employee and any decisions made must be in writing and signed by the recruiter and the DSP.
E7. Applicants where a criminal check is not possible
For an Irish individual returning to Ireland after working overseas, a Garda Vetting will be completed for their time in Ireland. Extra care will also be taken during the recruitment process to check documentation and references.
E8. Recruitment of homestays or host families
Homestay Hosts and Host Families will agree to Avanti Language Institute’s rules, policies and procedures. One of the Main Hosts, who will always be present overnight when hosting persons under the age of 18, will complete the Garda Vetting process and complete a Self Declaration Form. A self-declaration form will also be completed by all individuals aged 16 and over living in the home.
E9. Single central record
A single central record is kept. This will include checks done for Avanti Language Institute’s.
F. Alcohol, drugs & smoking

— Do not consume, or allow persons under the age of 18 to consume any alcohol, drugs,  cigarettes or intoxicating substances, while in the presence of persons under the age of 18.

— Do not provide alcohol, drugs, cigarettes or intoxicating substances to persons under the age of 18.

G. IT and social networks

— Do not share your personal social media details with any under 18s.

— Do not take any images or videos of under 18s on your personal recording equipment.

H. Accommodation

— Abide by all accommodation rules.

— Do not enter private areas without first gaining the student’s permission, or in the case of needing to search property, without informing them first and doing so in their presence.

I. Transport

— All transport providers, whether Avanti Language Institute staff or contractors, must have appropriate suitability checks

J. Contact addresses and telephone numbers

An Garda Síochána,
Kilcullen Road, Naas,
Co. Kildare
Tel: (045) 884 300

TUSLA (Child and Family Agency),
Social Work Department,
St. Mary’s, Craddockstown Road,
Naas, Co. Kildare
Tel: (045) 882 400

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